That was last year's price
A couple enquires about a Friday in May two years from now. The coordinator quotes from the current brochure. After the show-round, the couple is ready to book, and the office manager notices that the quote used this year's price, not the price for their wedding year. Now someone has to explain the difference to a couple who were about to sign.
A week later, another couple asks for a Sunday on a bank holiday weekend. Is that priced as a Sunday or a Saturday? It depends who you ask.
Pricing is spread across documents
Wedding venues price by date because demand varies so much. The rules are sensible: peak season Saturdays at the top, off-peak weekdays lower, bank holiday Sundays often priced like Saturdays, annual increases for future years. The rules live in a brochure PDF for each year, a spreadsheet for exceptions and in people's heads for special offers.
- Each year's prices are in a separate brochure.
- Bank holiday and festive dates are treated inconsistently.
- Special offers for late availability or midweek dates are agreed case by case.
- Minimum numbers and minimum spend differ by date band.
- Contracts are typed with the price, so errors carry through.
Misquotes are costly either way
Quoting too low means either honouring a price you did not intend or having an awkward conversation that can lose the couple. Quoting too high loses couples who would have booked. Inconsistent offers, where one couple got a discount and another did not, cause problems when couples compare notes, which they often do on social media and in wedding groups.
We do not set your prices or advise on pricing strategy. We make sure the prices you set are quoted consistently.
How we build one wedding date pricing table
- We set up a pricing table with your date bands: season, day of week, bank holidays and festive dates, by wedding year.
- Each band holds the package prices, minimum numbers or minimum spend and what is included.
- Future years can follow a rule you set, or be entered when you decide them, and dates without a confirmed price are marked so couples are told how pricing works for that year.
- Special offers are set as rules: which dates, which packages, what discount, valid until when, so they apply the same way to every couple.
- Enquiry replies, quotes and contracts all read the price from the table for the couple's exact date.
- A calendar view shows the band and price for every date, so staff can answer a phone enquiry at a glance.
| Date | Band | What the table returns |
|---|---|---|
| Peak season Saturday | Peak | Package prices, minimum numbers |
| Midweek in winter | Off-peak | Lower prices, any active offer |
| Bank holiday Sunday | Your rule | Priced as you decide, every time |
| Date two years ahead | By wedding year | That year's price, or marked as to be confirmed |
What quoting looks like after
Every quote uses the right year and band. Offers apply to every eligible couple rather than whoever asked. Contracts carry the same price as the quote because both come from the same table. When you set next year's prices, you change them in one place and everything follows.
Coordinators stop keeping a separate note of which bank holiday counts as what.
Signs your venue misquotes
- Prices are held in a different PDF for each year.
- Couples have been quoted the wrong year's price.
- Bank holiday dates are priced differently by different people.
- Offers are given case by case.
- Contract prices are typed by hand from the quote.