AI Automation ROI Calculator
Put in your own figures for the time your team spends on calls, messages and admin, pick an AI service at our published starting price, and see how long the setup would take to pay back. The maths is shown below the calculator. It runs in your browser, and nothing you enter leaves it unless you choose to send us the estimate.
Your figures
The starting values are placeholders, not benchmarks. Replace them with your own.
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We'll email the estimate back to you with our notes. If you'd like to talk it through sooner, book a free 30-minute call.
How this calculator works
It multiplies the hours your team spends each week by what an hour of that time costs you, to get the yearly cost of the work. It takes the share you expect AI to handle as the gross saving, then subtracts a year of running costs. The setup cost is divided by the monthly saving to give the payback period. Every number in the sum is one you entered or one of our published starting prices, so you can check it with a calculator of your own.
It leaves some things out on purpose: the value of calls or enquiries you currently miss (we can't know it, and you may not either), the staff time spent reviewing the AI's conversations in the first weeks, and anything a written quote would add for your scope. If the payback looks long, that can be the right answer. Our free AI automation audit checks the assumptions task by task and tells you plainly if AI isn't worth it yet.
Which service fits the work you had in mind?
- AI receptionist for calls that go to voicemail at lunch, after hours or at busy times
- AI voice agent for customer service calls, reminders and follow-up at volume
- WhatsApp chatbot for orders, bookings and repeat questions on WhatsApp
- AI chatbot for ecommerce for order status, returns and product questions
- AI automation for data entry, documents, chasing and reports
- All AI services, with a side-by-side comparison
FAQ
How is the ROI calculated?
Annual cost of the time = your weekly hours × your hourly cost × 52. Yearly saving = that cost × the share you expect AI to handle, minus 12 months of running costs. Payback = setup cost ÷ monthly saving. First-year return = (yearly saving − setup) ÷ (setup + a year of running costs). Three-year net = yearly saving × 3 − setup.
Where do the prices come from?
Each service fills in our published starting price for setup and for optional monthly support, as shown on that service's page. They are starting prices, not quotes: your written quote depends on scope. Prices exclude VAT. Call minutes, messaging and AI usage are billed by the providers, so add your own estimate for them.
Are the starting values benchmarks?
No. The hours, hourly cost and automation share the calculator opens with are placeholders so the page has something to show. Replace them with your own figures. The result is arithmetic on the numbers you enter, not a forecast or a promise of savings.
Is anything I enter stored or sent?
Not unless you choose to send it. The calculator runs in your browser. Our analytics records only which result band it showed, never your figures. If you use the send-me-this-estimate form, your figures and results go to us with your name and email, and are handled like any other enquiry under our privacy policy.
Does a short payback mean AI will save us that much?
No. It means that on your figures the sums work. Real results depend on how much of the work AI can actually take on and how your team works after launch. Our free AI automation audit checks the assumptions task by task before you spend anything.