Selling a Saturday inversions workshop
A guest teacher is running a two-hour inversions workshop. You set it up on a ticketing site because it is easy and handles a different price. Members are supposed to get a discount, so you email them a code. Half forget to use it and then ask for a refund of the difference.
On the morning, the attendee list is on the ticket site, not in the studio app, so the desk prints it out and ticks names by hand. Three people bought on the door. One person used a class credit because she thought it counted.
Afterwards you download the ticket sales, subtract the ticket site's fees and the room cost, work out the guest teacher's share and pay it by bank transfer, having spent an hour getting the numbers to agree.
Why workshops end up outside the system
Studio booking systems are set up around repeating classes and packs. A one-off, dearer event with its own price, a limited capacity and a revenue split often sits awkwardly, so owners reach for a general ticketing site.
Once sales happen in two places, nothing joins them. The ticket site does not know who your members are, and your booking system does not know who bought a ticket. Every workshop becomes a small reconciliation job.
Guest teacher agreements add another layer, because the split is usually worked out after costs, not on the ticket price.
What split workshop sales cost
| Issue | Outcome |
|---|---|
| Two sales systems | Attendee lists printed and checked by hand |
| Member discount by code | Refunds and confusion over price |
| Credits used by mistake | Revenue missing from the workshop |
| Split worked out afterwards | Delay and doubt over guest teacher pay |
| No link to client history | You cannot see who comes to workshops |
Workshops are also where new clients first meet your studio. If their details stay on a ticket site, you never get the chance to invite them back to a class.
How we bring workshops into one place
We look at your booking system first. Many can sell events properly once set up well. Where they cannot, we add a small workshop layer connected to it.
- Workshops are listed on your website and in the studio app with their own price, capacity and description.
- Members are recognised at checkout by their login, so the member price applies without a code.
- Class credits are blocked from being used on workshops unless you choose to allow it for a particular event.
- Tickets sold on the door are added from the desk and count against the same capacity.
- Attendees appear on the check-in list alongside normal classes, and new clients are added to your client list with their consent to hear from you.
- After the event, a split statement is produced for the guest teacher, with gross sales, fees, agreed costs and their share, ready to approve and pay.
Workshop day, afterwards
The desk checks attendees in on the same screen as the 10am class. Members paid the member price without asking. The guest teacher receives a clear statement the next day.
- One place to sell classes and workshops
- Member prices applied automatically
- Door sales counted against the same capacity
- Guest teacher splits ready to approve
Does this sound like your workshops?
- Workshops sell on a separate ticketing site.
- You email discount codes to members.
- Attendee lists are printed and ticked by hand.
- Guest teacher splits take an evening to work out.
- Workshop-only clients never hear from the studio again.