A job advert in a Word document
Your careers pages include a jobs board, which employers value because it reaches qualified people in the profession. Employers email adverts as Word documents or PDFs, sometimes with a logo. A staff member reformats each one, posts it on the website, and asks finance to invoice the employer at the rate for that type of advert. Member employers pay a different rate from others.
Adverts stay up after the closing date because nobody takes them down. Employers ring to ask for changes, like a corrected salary. Invoices go out late, and some are never paid. Members say they did not know the jobs board existed, because it relies on them visiting the page.
Why the jobs board takes so much handling
The jobs board is run as a manual publishing and invoicing service, one advert at a time.
- Adverts arrive by email in varied formats.
- Posting and formatting are done by staff.
- Prices differ for member firms, non-members and advert types.
- Invoicing is a separate step with finance.
- Closing dates are not enforced.
- Members are not told about relevant jobs.
The underlying issue is that every step needs a staff member, so the service stays small.
What the manual board costs
Staff time goes on formatting and posting. Expired adverts make the board look neglected and generate calls from applicants. Late or missed invoices mean lost income from a service that should at least pay for itself.
Members miss relevant jobs, so the board is less useful to them and less attractive to employers, which keeps it small. For a body that wants to be the place its profession looks for work, a board that feels like a static page of old adverts does the opposite of what was intended.
How we build the jobs board
- Employers create an account and post adverts using a structured form: title, location, salary range, specialism, closing date, description and logo.
- Prices follow your rules, including member firm rates and packages, and payment is taken by card through Stripe or invoiced to employers with an account.
- Adverts go live after payment and, if you want, a quick staff check.
- Adverts expire automatically at the closing date, and employers can edit, extend or close them themselves.
- Members set up job alerts by specialism, region and grade from their account, and receive relevant new jobs by email.
- Employers see simple statistics for their adverts, such as views and clicks to apply.
- Invoices and payments are posted to your finance package.
| Step | Before | With the jobs board |
|---|---|---|
| Advert submission | Word document by email | Structured form |
| Posting | Staff formats and uploads | Live after payment and optional check |
| Invoicing | Separate request to finance | Card payment or automatic invoice |
| Closing | Removed when remembered | Expires at closing date |
| Reaching members | Members visit the page | Job alerts by specialism and region |
Job board products exist, and if one suits your body, we will say so. A build makes sense when you want member pricing and alerts tied to your membership record.
The jobs board afterwards
An employer posts an advert on a Tuesday morning, pays by card and sees it live after a quick check. Members with matching alerts receive it that day. At the closing date it disappears automatically. Staff time goes on selling packages to employers rather than formatting adverts.
The careers pages become a busier part of the site, and the jobs board becomes a reason members mention when asked why they stay.
Does your jobs board work like this?
- Adverts arrive as Word documents by email.
- Staff format and post every advert.
- Invoices are raised separately and sometimes missed.
- Expired adverts stay on the site.
- Members are not alerted to relevant jobs.