27 problems video production companies bring us, each with the cause, what it costs and what we build to fix it.
Video production companies juggle crew pencils by text and WhatsApp. We build a crew booking board with holds, confirmations, releases and a clear record.
Video production call sheets are rebuilt in Word the night before each shoot, and changes miss half the crew. We build call sheets from the shoot record.
Video production location details sit in recce photos, emails and a producer's notes. We build a location record with access, power, permissions and contacts.
Video production companies find two shoots have booked the same camera or lens kit. We build a kit booking system with packages, clashes and prep time.
Video production companies pay late fees on hired kit that sat in a van, and forget to recharge hires to clients. We build a hire log linked to each shoot.
Video production kit lists go out of date, so insurance schedules and repair histories are guesses. We build a register with serials, values and repairs.
Video production crews format cards they think were backed up, and footage goes missing. We build an offload log with checksums, card status and sign-off.
Video production edit storage fills mid-project and nobody knows what can move. We build a storage view per project with status, owners and safe archive steps.
Clients ask video production companies for old footage that sits on an unlabelled drive. We build a searchable footage catalogue with shots and dates.
Clients ask video production companies for raw rushes, often after the job. We build a rushes process tied to quote terms, contributor limits and delivery.
Video production client feedback arrives by email, WhatsApp and calls with no timecodes. We build one review flow with timecoded notes for the editor.
Video production quotes include two revision rounds, and clients get six. We build tracking that counts rounds, flags new requests and gets extras agreed.
Video production sign-off drifts when brand, legal and the MD approve different cuts by email. We build a sign-off step that records who approved which version.
One video production job becomes forty deliverables in different ratios and languages. We build a deliverables matrix that tracks each file to delivery.
Video production companies lose track of which library track went in which film and what the licence covered. We build a music record per project and track.
Video production music and stock licences end while clients still use the film. We build expiry alerts that list affected videos and tell the client in time.
Video production release forms are signed on paper, photographed and lost. We build digital releases signed on set, linked to people, clips and the project.
Video production accountants match camera, sound and gaffer invoices to rates agreed by text. We build intake that reads each and posts approved bills to Xero.
Video production overtime is argued over weeks later because nobody noted wrap time. We build a shoot day log that records call, breaks and wrap on set.
Video production crew lists live in producers' phones and old spreadsheets. We build a shared freelancer list with roles, kit, rates, notes and booking history.
Video production companies find out a job lost money months after it wrapped. We build a live budget against actuals per job, fed by crew, hires and expenses.
Video production editors scrub hours of interview footage to find the best lines. We build transcription and a searchable selects view linked to timecode.
Video production enquiries arrive as we need a video, with no length, use or budget. We build a brief intake that asks the right questions and shapes a quote.
Video production quotes are rebuilt in spreadsheets each time and miss costs. We build a quote builder from your rate card, crew, kit and post lines.
Video production edit schedules break when reviews run late and jobs overlap. We build a post schedule for editors, suites, grades and mixes linked to reviews.
Video production edits stall waiting for client logos, fonts and brand files that arrive late or wrong. We build an asset request listing and checking each one.
Video production final files go out by expiring download links, and clients lose them. We build a delivery portal with masters, versions and a handover record.