Fleet management companies: problems we solve
27 problems fleet management companies bring us, each with the cause, what it costs and what we build to fix it.
Fleet management companies problems
27 articlesHow Do We Keep Licence Checks Up to Date for Thousands of Drivers Across All Our Client Companies?
Fleet management companies run licence checks for many clients with different rules and consents. We build a check scheduler with client rules and alerts.
How Do We Book Services and MOTs for Thousands of Client Vehicles Without Constant Phone Calls?
Fleet management companies juggle service and MOT bookings across client fleets, drivers and garages by phone. We build a scheduler that books and confirms.
How Do We Authorise Garage Repair Estimates Quickly Without Overpaying on Client Vehicles?
Fleet management companies authorise garage estimates by phone and email, and vehicles wait. We build an authorisation queue that checks rates and client rules.
How Do We Check Every Supplier Garage Invoice Against What We Actually Authorised?
Fleet management firms pay garage invoices that drift from the authorised estimate. We build invoice checking that matches each line to its authorisation.
How Do We Spot Wrong Fuel, Premium Grades and Card Misuse Without Reading Every Pump Transaction?
Fleet management firms receive fuel card transactions by the thousand and cannot read them all. We build exception reports that apply each fuel policy.
How Do We Make Sure Fuel Cards Are Cancelled When a Client's Driver Leaves?
Fleet management companies find fuel cards still active for leavers, sold vehicles and lost cards. We build a card register that ties every card to a change.
How Do We Check Insurance, MOT and Tax for Employees Who Drive Their Own Cars for Work?
Fleet management companies chase grey fleet drivers for business insurance, MOT and tax evidence by email. We build a document portal with checks and reminders.
How Do We Check Grey Fleet Business Mileage Claims Without Rerouting Every Journey by Hand?
Fleet management firms check grey fleet mileage claims by hand, and inflated or duplicate journeys slip through. We build a claim checker with route distances.
Why Does Producing Monthly Fleet Reports for Each Client Take Our Account Managers Days?
Fleet management account managers build monthly client reports from fleet, fuel and supplier exports by hand. We build automated client reports and a portal.
How Do We Stop Missing Recharges When We Rebill Garage, Fine and Damage Costs to Clients?
Fleet management firms rebill garage costs, fines, fuel and damage to clients by hand, and items get missed. We build rebilling that collects every cost.
How Do We Identify Which Client Driver Had the Vehicle When a Parking Notice Arrives?
Fleet management firms receive PCNs for client vehicles and have to find the driver before deadlines pass. We build a notice desk using allocation records.
How Do We Get Complete Accident Details From Client Drivers on the Day It Happens?
Fleet management firms get accident reports late, by phone, with no photos. We build a first notification flow for drivers and a claims queue for your desk.
How Do We Prepare Client Vehicles for Lease Return So the Damage Charges Do Not Surprise Anyone?
Fleet management firms face end of lease damage bills nobody planned for. We build a lease return tracker with pre-return inspections and repair decisions.
How Do We Order Replacement Vehicles for Clients Early Enough to Avoid Gaps and Extensions?
Fleet management firms order replacement vehicles too late, leaving clients on costly extensions. We build a replacement planner tied to contract end dates.
How Do We Replace the Spreadsheet Our Clients Use to Book Their Pool Cars and Vans?
Fleet management clients book pool cars on spreadsheets and keys go missing. We build a pool booking system with licence checks, key handover and usage data.
How Do We Make Sure High-Risk Client Drivers Actually Complete the Training We Assign?
Fleet management firms assign driver training from risk assessments and lose track of who finished. We build a driver risk tracker that assigns and chases.
How Do We Get One View of Telematics When Each Client Uses a Different Tracking Provider?
Fleet management firms log into several telematics portals because clients use different providers. We build one data layer for mileage, location and events.
How Do We Retrieve Dashcam Footage From Client Vehicles Before It Gets Overwritten?
Fleet management firms lose dashcam footage because requests go out too late. We build a footage request flow triggered by incidents, claims and notices.
How Do We Get Every Client Driver to Read and Sign the Fleet Policy Each Year?
Fleet management firms chase client drivers for signed policy and declaration forms by email and paper. We build a sign-off portal with reminders and records.
How Do We Take On a New Client When Their Fleet Records Are Scattered Spreadsheets?
Fleet management firms onboard new clients from messy spreadsheets and lease company lists. We build an onboarding import that cleans, checks and fills gaps.
How Do We Reimburse Client Drivers for Charging Company EVs at Home Without Guesswork?
Fleet management firms handle EV home charging claims with estimates and receipts. We build reimbursement from charger or vehicle data using client rules.
How Do We Stop Our Fleet Helpdesk Answering the Same Driver Questions All Day?
Fleet management helpdesks answer the same calls about fuel cards, services and breakdowns all day. We build driver self-service and triage for your desk.
How Do We Check Monthly Lease Rental Invoices Against the Vehicles Our Clients Actually Have?
Fleet management firms pay lessor rental invoices that include returned or extended vehicles at the wrong rate. We build a rental check against the live fleet.
How Do We Show Clients Which of Their Vehicles Could Go Electric Using Their Own Journey Data?
Fleet management firms advise on electric switching from rough mileage guesses. We build an EV suitability view from telematics, fuel and replacement dates.
How Do We Pull Together Fleet Evidence When a Client's Insurer or Auditor Asks for It?
Fleet management firms scramble to assemble licence, service and policy evidence when clients are audited. We build evidence packs generated from live records.
How Do We Sell Our Clients' Owned Vehicles at End of Life Without a Month of Admin?
Fleet management firms remarket clients' owned vehicles through emails, auction forms and chases. We build a disposal workflow from decision to payment.
How Do We Give Each Client Accurate Company Car Data for Their P11D Returns Without a Spreadsheet Scramble?
Fleet management firms rebuild company car data for clients' P11D returns each year. We build a benefit data record kept current from every car change.