Commercial landlords: problems we solve
28 problems commercial landlords bring us, each with the cause, what it costs and what we build to fix it.
Commercial landlords problems
28 articlesHow Do I Stop Missing Rent Review Dates Across Our Commercial Leases?
Commercial landlord rent review dates slip when they live in lease PDFs and diaries. We build a lease event tracker that warns early and follows each review.
How Do We Stop Getting Index-Linked Rent Reviews Wrong Across Our Leases?
Commercial landlord index-linked rent reviews go wrong in spreadsheets: wrong base month, caps missed. We build a calculator that applies each lease's rules.
How Do We Keep Track of Tenant Break Clauses and Break Notices Across the Portfolio?
Commercial landlord tenant break options get lost in lease files. We build a tracker that shows every break date, logs notices received and prompts action.
How Can We Start Commercial Lease Renewals Early Instead of Finding Out at Expiry?
Commercial landlord lease expiries get handled too late when nobody runs a pipeline. We build an expiry and renewal pipeline with early prompts and deal stages.
How Do We Stop Preparing Every Quarter Day Rent Demand by Hand?
Commercial landlord quarter day rent demands take days when rent, VAT, service charge and insurance are pulled together by hand. We automate the demand run.
How Do We Get the Year-End Service Charge Reconciliation Out to Commercial Tenants Without Weeks of Queries?
Commercial landlord service charge reconciliation drags on with tenant queries and missing invoices. We build a pack tenants can check for themselves.
How Do We Keep Tenant Apportionment Percentages Right When Units Are Split, Merged or Remeasured?
Multi-let building apportionment spreadsheets break when units are split or remeasured. We build one apportionment register that commercial landlords can trust.
How Do We Recharge the Building Insurance Premium to Tenants Correctly Every Renewal?
Commercial landlord building insurance recharges go wrong at every renewal. We automate the premium split, the demands and the policy summaries tenants want.
How Do We Stop Reading Sub-Meters and Building Tenant Utility Recharges in a Spreadsheet?
Commercial landlord sub-meter utility recharges rely on manual reads and spreadsheets. We build a recharge process from meter readings to tenant invoices.
How Do We Chase Commercial Rent Arrears Consistently After Every Quarter Day?
Commercial landlord rent arrears after quarter day get chased late and unevenly. We build credit control that tracks each tenant, sends reminders and escalates.
How Do We Keep Track of Dilapidations Claims When Tenants Leave Our Commercial Units?
Commercial landlord dilapidations admin sprawls across emails, surveyors and schedules. We build one claim file that tracks each step from notice to settlement.
Why Can We Never Find the Schedule of Condition When a Commercial Tenant Leaves?
Commercial landlord schedules of condition go missing by lease end. We build a unit record that keeps photos, condition reports and fit-out history together.
How Do We Keep Track of Rent Deposits Held Under Deposit Deeds for Our Commercial Tenants?
Commercial landlord rent deposits under deeds get lost track of: balances, interest, top-ups and release dates. We build a register tied to lease and bank.
How Do We Collect Turnover Figures From Retail Tenants and Bill Turnover Rent Without the Chasing?
Retail landlord turnover rent depends on tenants sending sales figures. We build collection, checking and billing so turnover rent is calculated on time.
How Do We Stop Billing Tenants During Rent-Free Periods or Missing the Date Full Rent Starts?
Commercial landlord rent-free periods, stepped rents and incentives get billed wrongly. We build incentive schedules that drive demands and reporting correctly.
How Do We Stop Tenant Fit-Out and Alteration Requests Sitting for Weeks in Our Office?
Commercial landlord tenant fit-out approvals stall between surveyors, M&E and solicitors. We build a request tracker that shows every stage and who holds it.
How Do We Handle Tenant Requests to Assign or Underlet Without Losing Track of the Clock?
Commercial landlord consent requests to assign or underlet get lost in email. We build a tracker with information checklists, dates and approval stages.
How Can We Spot Commercial Tenants in Financial Trouble Before the Rent Stops?
Commercial landlord tenant covenant monitoring is usually a yearly glance. We build alerts from filings, payment patterns and company changes for your tenants.
Why Does It Take Days to Produce an Accurate Tenancy Schedule for Our Valuer or a Buyer?
Commercial landlord tenancy schedules take days to assemble for valuers, lenders or buyers. We build one live schedule fed from leases, billing and events.
How Do We Produce Our Lender's Quarterly Covenant Report Without Rebuilding It Every Time?
Commercial landlord lender covenant reporting means rebuilding income figures every quarter. We automate the inputs, the checks and the compliance pack.
How Do We See What Each Empty Unit Is Really Costing Us in Rates, Service Charge and Insurance?
Commercial landlord void costs hide across rates bills, service charge shortfalls and insurance. We build a void cost tracker for every empty unit you own.
How Do We Keep Track of EPC Ratings and Expiry Dates for Every Commercial Unit We Own?
Commercial landlord EPC expiry dates and ratings are scattered across units and buildings. We build a register that flags expiries and links EPCs to lettings.
How Do We Tell Every Occupier in Our Multi-Let Building About Works, Tests and Outages?
Multi-let building notices about lift works, fire alarm tests and outages miss occupiers. We build occupier messaging for landlords and building teams.
How Do We Manage Contractor Sign-In and Permits to Work Across Our Multi-Let Buildings?
Commercial landlord contractor permits to work sit on paper in reception. We build a digital sign-in and permit process linked to insurances and RAMS.
How Do We Keep Track of Who Has Which Parking Spaces on Our Business Park and What They Pay?
Business park landlord parking spaces and licences drift from what tenants pay. We build a parking register with allocations, licences, permits and billing.
How Do We Stop New Lettings Stalling Between Agreed Heads of Terms and a Signed Lease?
Commercial landlord lettings stall between heads of terms and completion. We build a deal tracker covering solicitors, conditions and the tenant's move-in plan.
How Do We Collect the Certificates and Evidence Our Commercial Tenants Are Meant to Send Us?
Commercial landlord chasing of tenant certificates, from insurance to equipment tests, eats hours. We build collection, expiry tracking and reminders.
How Do We Get a Newly Bought Multi-Let Building Into Our Systems Without Months of Retyping?
Commercial landlord takeover of an acquired multi-let building means retyping leases and ledgers. We build an onboarding process that checks the handover data.